Seven steps. You’re in three of them.
The way a careful production office wraps payroll. WrapDesk does the reading, the math and the annotating. You make the calls.
The seven steps
Reads the call sheets and the budget, builds the complete crew list and makes the signed timesheet link in your company’s own form.
Send the call sheets and the budget, and confirm the company’s rules: PH&W %, craft tier, 2nd meal penalty. Then distribute the timesheet link to crew.
Reads every timesheet and invoice that comes in and files each as Last, First, in a private folder only Production and WrapDesk can open. Checks the paperwork (SIN, address, HST, job #) and the time (a day not on the call sheet, a short or long day, a missed lunch). Follows up with anyone still missing, by e-mail and text, in your name.
Nothing. No chasing, no inbox full of timesheets.
Calculates every day and puts it on its budget line. Anything unclear becomes a question for you, with a suggested answer. Then WrapDesk annotates every timesheet, stickers every invoice, and writes the payroll log into your budget, ready to use. Anyone on the call sheet whose timesheet hasn’t come in goes in as an orange estimate.
Make the calls: take the suggested answer or write your own. A few minutes, on your phone.
Builds the full Round 1 package, exactly as accounting will get it: your budget with the payroll log written in, the logs, and every annotated timesheet and invoice. You get it first, in your job’s private folder; the target is 24 hours after Round 1 closes.
Look it over before accounting sees it: the budget, the logs, the sheets. Say if anything’s off; then it goes to accounting.
Takes every timesheet and invoice that came in after Round 1 and processes it the same way: calculated, annotated, and put on its budget line. Each one replaces its orange estimate, and the new rows are green, so accounting sees what changed.
Answer the last few questions, if there are any.
WrapDesk builds the Round 2 package the same way and sends it to you first, in your job’s private folder. Anyone still missing stays in orange.
Look it over and say when it’s final: now, with orange placeholders for anyone still missing.
WrapDesk builds the final package: every round together in one set of logs, with orange placeholders for anyone who never sent anything, and keeps your company’s rules so the next job starts faster.
Nothing. The job’s wrapped.
What reaches accounting
The package is the files themselves, in the folders accounting already knows. Totals are actuals only; anyone still missing is an orange estimate, outside the total. Every package also lands in your job’s folder.
- Budget/NORTHGATE ENERGY 11.04.xlsbthe round’s budget, its Payroll Log tab filled
- Logs/
- Payroll Log by Line - Northgate Energy - Lantern Pictures.pdfthe tab, printed as Excel prints it
- Payroll Log by PO - Northgate Energy - Lantern Pictures.pdftimesheets apart from invoices
- Payroll Log by Payee - Northgate Energy - Lantern Pictures.pdfone block per person
- Payroll - Northgate Energy - Lantern Pictures.pdfevery sheet in one PDF, flattened
- Individual TS/Invoices/each sheet annotated, each invoice stickered
The rounds
Usually 80–90% of all timesheets and invoices.
- Day 2 after wrapfollow-ups start
- Day 4Round 1 closes
- Day 5the package reaches accounting
Anyone still missing goes in as an orange estimate, based on their days on the call sheet.
The timesheets and invoices that come in after Round 1.
- Each one replaces its orange estimate
- New rows are green, so accounting sees what changed
- The package holds only the new sheets
When nobody is still missing, or when you say so.
- Every round in one package
- Orange kept only for anyone who never sent anything
One plan, per job. From $475 a job (CAD + HST), by the number of payees; Rounds 1 and 2 included.
See the price →